Invoice Consolidator

Not ready to adopt a full AP platform, but still drowning in invoice emails and uploads? I build fast, flexible invoice consolidators that plug into your tools and stop the monthly chaos — delivered in 2 weeks.

Internal Invoice Consolidator

A backend-first tool that centralizes and parses vendor invoices — then structures, syncs, and routes them to the right place.

  • Parse from email, Drive, or manual upload
  • Extract vendor, amount, date, line items
  • Push structured data to Notion, Sheets, Airtable, or CSV
  • Trigger Slack alerts for finance or approval flows

Timeline: 2 weeks
Price: $3,500 flat

Who It's For

  • Startups or agencies managing 10–50 recurring vendors
  • Teams avoiding large AP platforms
  • Ops managers needing monthly invoice visibility
  • Finance teams working in Notion, Sheets, or Airtable

Use Cases

  • Consolidate invoices from email, PDF, or portals
  • Normalize formats and extract key fields
  • Auto-categorize by vendor or cost center
  • Alert finance in Slack or email when action is needed

Core Features

  • Email parsing, manual upload, or Drive sync
  • PDF/CSV parsing with fallback logic
  • Structured output to Sheets, Airtable, Notion, CSV
  • Slack alerts or summary view of total spend
  • Optional approval tagging or overdue highlighting

Scope Constraints

  • Max 2 input sources
  • Max 3 structured outputs
  • Max 1 parser logic layer (external or heuristic)
  • No OCR training or accounting software integration

Optional Add-ons

  • Strategy Sprint: +$2,500
  • Ongoing maintenance: $1,000/month